PAYE Modernisation 2019

IMPORTANT END OF YEAR NOTICE TO EMPLOYERS & PENSION PROVIDERS


This employer notice covers the following topics:

  1. 2018 Employer Tax Credit Certificates (P2Cs)
  2. PAYE Modernisation
  3. 2019 Revenue Payroll Notifications (RPNs)
  4. Forms P45, P46, P30, P35 and P60 abolished
  5. Commencing and ceasing employees
  6. Universal Social Charge (USC)
  7. USC Exemption on RPNs
  8. 2019 Emergency Tax and Emergency USC rates
  9. Taxation of Illness Benefit and Occupational Injury Benefit
  10. Employers’ Guide to PAYE
  11. 2018 P35 Filing: feedback to assist filing
  12. Revenue’s 1890 LoCall phone system replaced by standard telephone numbers
  13. National Employer Helpline
  14. Further assistance

 

1. 2018 Employer Tax Credit Certificates (P2Cs)

Revenue will cease issuing 2018 P2Cs with effect from 30 November 2018. An exception to this will be for employees/pensioners commencing employment or pension, which are notified to Revenue in December. Revenue will continue to issue P2Cs for ‘December commencements’ through ROS to employers/pension providers until end-December 2018.

2. PAYE Modernisation

From 1 January 2019 the PAYE system, which was first introduced in 1960, is changing to ‘real time’. This means that every time you pay your employees, you will report the pay and deduction details to Revenue as part of the payroll process.

Employers, agents and payroll providers will need to review their business processes and practices so they meet the new requirements. You must ensure that you:

  • have registered all of your employees with Revenue,
  • checked you have the correct Personal Public Service Number (PPSN) for all employees. Employers can use the PPS number checker in ROS to confirm the correct PPS number for employees or pensioners,
  • operate the Revenue deduction instructions for each employee (on the P2C up to end-2018 and on the RPN from January 2019),
  • have complete payroll data, which is accurate and up-to-date,
  • have all required information on employee pay, including notional pay, on a timely basis and in the correct format to payroll; and
  • have an active ROS digital certificate on the computer you use to run your payroll.

If you use an accountant or a payroll agent for your payroll, you must contact them to ensure that you will meet your reporting obligations.

If you use payroll software to operate your payroll, you must contact your software provider to ensure your payroll package is ready to meet the reporting obligations.

Important details on ROS preparations for 2019 are available on our website – see Employing people / PAYE Modernisation / Getting ready.

ROS Digital Certificates
ROS access is critical to fulfilling your obligations as an employer.

You should review your ROS digital certificates to ensure that they have not expired. ROS Administrators should log in to ROS now and if prompted to renew, should proceed with the renewal. If the ROS Administrator certificate expires, all sub-users will be suspended until a new certificate is obtained, which may take up to 5 working days. There is only one ROS Administrator certificate. To check that you are the ROS Administrator, go to the Profile tab in ROS – only the ROS Administrator may update contact details there.

ROS certificates have to be renewed every 2 years. Email reminders are issued in advance. You should make sure that your contact details are up-to-date in the ROS Profile tab so that you receive the reminders.

If any ROS certificate is copied to another computer or another user, ensure that all relevant parties are aware of any renewals or updated passwords.

You should also review your sub-users’ digital certificate permissions to ensure that payroll staff and your software have the appropriate permissions to allow you to comply with PAYE Modernisation. Information regarding ROS certificates is available on our website – see Online services / ROS help / ROS for employers / ROS preparations for 2019 payroll.

Full details regarding PAYE Modernisation and your obligations as an employer are available on our website – see ‘Employing people’.

3. 2019 Revenue Payroll Notifications (RPNs)

From 1 January 2019 Revenue Payroll Notifications (RPNs) are replacing P2Cs.

Payroll software will retrieve the latest RPNs from Revenue as part of the normal payroll process. If you do not use a payroll package you will be able to request your employees’ RPNs through ROS.

The RPN will provide you with the necessary information to deduct the correct income tax, Universal Social Charge (USC) and Local Property Tax (LPT).

RPNs will be available from 5 December 2018.

Note: from 1 January 2019, you should no longer apply a previous year’s P2C to an employee’s pay. You must request the latest RPN for all employees/pensioners before you run your payroll. Where Revenue cannot provide you with an RPN, you must apply emergency tax. The revised emergency tax rates should be used.

4. Forms P45, P46, P30, P35 and P60 abolished

With the introduction of real-time reporting from 1 January 2019, Forms P45, P46, P30, P35 and P60 will be abolished. The 2018 P35 due to be filed in mid-February 2019 is the last P35 to be filed. The 2018 P60s are the final P60s that should be produced for your employees.

Employer returns
P30s and the suite of P35 forms will not be used in the new real-time reporting system.

Revenue will issue you with a monthly statement based on your payroll submissions; by the fifth day of the following month. The monthly statement will show a summary of the total liability, and a breakdown of your liability for income tax, USC, PRSI and LPT.

The monthly statement will be deemed as your return if no amendments or corrections are made (to the underlying payroll submissions) before the return due date (the 14th of the following month).

Payment due dates
Payment due dates for employers are unchanged.

While quarterly and annual remitters will have a monthly statement issued by Revenue which becomes their monthly return, your payment due dates will remain the same.

5. Commencing and ceasing employees

From 1 January 2019, the process for commencing and ceasing employees will be part of your normal payroll process. You must request an RPN for any new employees before you pay them. (The RPN request and payroll submission includes a field for commencement date.) This action will create the employment on our records and will provide you with the details required to calculate their payroll deductions.

First ever employment in the State
An employee who has never worked before in the State must register with Revenue so that the correct amount of tax and USC will be deducted from his or her wages. It is an employee’s responsibility to register with Revenue using myAccount (selecting ‘Add Job or Pensions’ in PAYE Services) if it is their first ever job in the State. You will then be able to request an RPN.

When an employee ceases their employment with you, you will input the date of leaving (cessation date) on the payroll submission. This eliminates the requirement for a P45.

Note: you should continue to complete the P45/P46 process in respect of employees who cease and commence employment prior to 1 January 2019.

6. Universal Social Charge (USC)

As announced in Budget 2019, the rates and thresholds of the USC are changing with effect from 1 January 2019. The USC information on our website – in ‘Jobs and pensions’ and ‘Employing people’ – has been updated to take account of these changes.

7. USC Exemption on RPNs

Where Revenue estimate (generally based on previous year’s earnings) that the employee’s/ pensioner’s total annual earnings (from all USC-able sources) will not exceed the USC Exemption threshold of €13,000, the USC exemption will be stated on the RPN.

However, where it is known that an employee’s/pensioner’s pay for USC purposes will in fact exceed the €13,000 threshold, we ask that the payroll operator or HR Department advise the employee/pensioner to contact Revenue to have a revised RPN issued. This can be done by individuals online using myAccount (by selecting ‘PAYE Services’), or by contact with his or her Revenue office. This will avoid a situation where the employee/pensioner has an under-deduction of USC at the end of the year (where the exemption is exceeded, USC becomes payable on all income).

8. 2019 Emergency Tax and Emergency USC rates

The new Emergency Tax and USC rates applicable from 1 January 2019 are available on our website. You should be aware that the legal basis for applying emergency tax is updated in PAYE real-time reporting. Additional information is included on the website – see Jobs and pensions / PAYE Modernisation for employees.

9. Taxation of Illness Benefit and Occupational Injury Benefit

Since 1 January 2018, Revenue incorporated the taxable element of Illness or Occupational Injury Benefit into employees’/pensioners’ tax credit certificates. This had the effect of reducing employees’/pensioners’ available tax credits and/or rate bands.

Employers should not have included taxable Illness Benefit with pay in payroll in 2018, and should not return Illness Benefit on their 2018 Form P35L.

Throughout 2018, when Revenue was informed by the DEASP that an employee was in receipt of an Illness Benefit payment, we wrote to the individual to advise that this payment is a taxable source of income and that any tax due would be collected by reducing their tax credits. From 1 January 2019, Revenue will no longer issue letters to employees.

10. Employers’ Guide to PAYE

The Employers’ Guide to PAYE is available on our website. This is a comprehensive source of information on the operation of PAYE for employers.

The Guide is currently being updated to take account of changes arising from the introduction of PAYE real time reporting from 1 January 2019.

11. 2018 P35 Filing: feedback to assist filing

(i) Correct PPSN
Payroll/pension departments are reminded to ensure that the correct PPSN is used for their employees/pensioners. All employers/pension providers should have a P2C with the correct PPSN for all their employees or pensioners; and that PPSN should be subsequently used in completing the 2018 P35L detail. As employers have submitted their list of employees, employer register information should match the P2Cs issued by Revenue in 2018.

Issues have arisen when, for example, an employee/pensioner changes from a ‘W’ number and has a new PPSN issued by DEASP and Revenue issue a new P2C under the new PPSN. The employee’s/pensioner’s new PPSN should be recorded on the 2018 P35L. Where an employer continues to use a cancelled or incorrect PPSN on the P35L, this will cause delay in updating the individual employee’s or pensioner’s pay and PRSI information to the DEASP.

Employers can use the PPS number checker in ROS to confirm the correct PPS number for employees or pensioners.

(ii) Local Property Tax (LPT)
Employers/pension providers are reminded that they are obliged to ensure that LPT is correctly deducted where instructed to do so by Revenue, and is subsequently included on the 2018 P35L. Updated P2Cs containing instructions about LPT deductions are issued by Revenue during the year, generally based on a customer’s instructions to Revenue. Accordingly, it is important that the latest P2C instruction relating to LPT deductions is used. It is particularly important to ensure that updated information about new PPSNs is used in order that the LPT deductions are correctly recorded on your employee’s/pensioner’s LPT payment record.

12. Revenue’s 1890 LoCall phone system replaced by standard telephone numbers

In September 2018, Revenue launched a new telephone technology platform that facilitates phone calls using standard telephone numbers, resulting in reduced costs for customers using mobile phones.

While the 1890 service is a low-cost service for fixed line calls, mobile telecom operators do not treat it as a low-cost service or as part of ‘bundled minute packages’ and charge standard rates.

Revenue has implemented changes that will allow us to provide a robust and reliable telephone service like that provided by the 1890 architecture. As it uses standard phone numbers, calls will be charged based on a caller’s own telephone ‘bundle package’.

National Service Phone number Outside Ireland
National Employer Helpline (01) 738 36 38 + 353 1 738 36 38
PAYE queries from employees or pensioners (01) 738 36 36 + 353 1 738 36 36

The full list of new phone numbers replacing the 1890 numbers is available in the ‘Contact us’ section of our website.

13. National Employer Helpline

The National Employer Helpline provides information and support to employers.
Contact details as follows:

MyEnquiries: Select ‘Employers PAYE’ in the ‘My Enquiry Relates To’ box.

14. Further assistance

Additional assistance is available from our website in relation to

  • using ROS – see Online Services / ROS Help
  • PAYE Modernisation – see Online Services / Software developers / PAYE Modernisation Technical Overview.

Furthermore, there are videos to assist employers and payroll operators in familiarising themselves with the new screens and facilities developed as part of PAYE Modernisation.

https://www.revenue.ie/en/online-services/support/software-developers/paye-modernisation-technical-overview.aspx

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Advice for Small to Medium Start up’s

Resources for your business

The Republic of Ireland has over 185,500 active enterprises, of which 99.7% are SMEs. In fact over 90% of these SME businesses are classified as “micro-enterprises” with less than 10 employees.

Small and medium enterprises in the Republic employ 68% of the workforce and generate just over half the State’s annual turnover (Central Statistics Office, 2012).

Keeping good records can help your business:

  • avoid paying too much tax
  • budget for tax payments ahead of time with no nasty shocks at the end of the year
  • avoid interest and penalties by making it easier to pay the right tax at the right time
  • manage your business and help it grow
  • get a loan
  • pay lower accountants fees

Funding Your Business

Microfinance Ireland provides loans to small businesses with no more than 10 employees, including sole traders and start-ups. The loans of between €2,000 and €25,000 are for commercially viable proposals that have been refused credit by the banks. Details of how to apply and forms are available on microfinance.ie.

JobsPlus is a new employer incentive which encourages and rewards employers who employ jobseekers on the Live Register. There are 2 levels of incentive: €7,500 for recruits unemployed for more than 12 but less than 24 months and €10,000 for recruits unemployed for more than 24 months. Eligible employers who recruit full-time employees on or after 1 July 2013 may apply for the incentive, which will initially operate on a pilot basis for a period of 6 months. JobsPlus has replaced the Revenue Job Assist and Employer Job (PRSI) Exemption Scheme which ended on 30 June 2013, but existing participants on these schemes will not be affected.

Under the Trading Online Voucher Scheme vouchers of up to €2,500 may be available to businesses who demonstrate that they have a credible plan to trading online. Further details are available from your Local Enterprise Office.

Read more on the Citizens Information website.

KEEP CALM AND HIRE A BOOKKEEPER

Hiring a Certified Bookkeeper to work freelance, is a cost-effective way to reduce the burden of bookkeeping and leave’s you time to get on with running your business.

Remember – you should always verify your bookkeeper’s credentials.

Five things a Certified Bookkeeper can do for you:

  1. Help you with your cash-flow, VAT returns and tax bills
  2. Sort out your receipts
  3. Ensure you’re claiming for the right expenses
  4. Save you time
  5. Save you money

Resources

Self Assessment Tax Returns guidance article

Starting and Running a Business  by the the Revenue Commissioners

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Marry Christmas from Us to You and yours

 

Merry Christmas and a

Happy New Year 

May you all have a blessed and peaceful holiday season. Be safe when and if you are travelling. 2017 was a fantastic year with many challenges but we all met them head-on and here we are now.

Here is to 2018.

Our offices will be closed from Wednesday the 20th December 2017 and we are reopening on the 08th January 2018. This does not mean you cannot get hold of us we are still contactable by phone and email. If we are not answering immediately be patient as we are in holiday mood.

 

 

 

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Important Notice for PAYE Customers: Enhancement of our PAYE Services in myAccount

Important Notice for PAYE Customers: Enhancement of our PAYE Services in myAccount

**This Notice is also available on the Revenue website in the News section**
Revenue is further enhancing our online services for PAYE customers to make it quicker, easier and more convenient for you to manage your tax.
You can now access the various PAYE services including PAYE Anytime, Form 12 and the ‘Jobs and Pensions’ service from the new PAYE Services card in myAccount.
PAYE Services allows you to quickly and easily claim tax credits, declare income, claim refunds, submit a tax return and tell us about a new job or private pension and you will have access to these services from all smart devices like mobile phone, tablet etc.
To claim credits, declare income or divide your tax credits and rate bands for 2017, you should go to the ‘Manage your tax 2017’ link on the new PAYE Services card.
If you want to claim credits or refunds for previous years, click on ‘Review your tax 2013-2016 (Form 12)’. If you are unable to access the Form 12 you should continue to use PAYE Anytime.
During 2017, we will be replacing our PAYE Anytime service and we will update you again when that happens.

RevApp
Revenue recently launched a new mobile application called RevApp and it is available to download free from the Apple, Google or Windows Store. This app will help you manage your tax affairs on the go.

RevApp provides you with quick and easy mobile access to myAccount, MyEnquiries, Calculators and Tools and Receipts Tracker.

Receipts Tracker

Receipts Tracker is a new service that allows you to record and manage receipts for your expenses including health expenses. It also provides the option for you to upload your receipts information and images to Revenue storage. If the image of the receipt is clear, readable and complete, you do not have to keep the original receipt.
Further information on myAccount, RevApp and the Receipts Tracker can be found on our website.

Kathleen Redmond
Planning Division
Revenue Commissioners

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Revenue Key Dates for February 2017

February 2017

Return and payment dates for the month of February
Date Type of return and the period of the payment cover for each tax type
14 PAYE/PRSI/USC/LPT: P30 monthly return and payment for January 2017
14 DWT: Return and payment of DWT for January 2017
14 PSWT: F30 monthly return and payment for January 2017
15 PSWT: F35 annual return for year ended 31 December 2016
15 PAYE/PRSI/USC/LPT: Make available P60 2016, to each employee
15 PAYE/PRSI/USC/LPT: Due date submission of Form P35 for year ended 31 December 2016
19 VAT: Monthly VAT 3 return and payment (if due) for the period January together with a Return of Trading Details where the accounting period ends in January
19 VAT: Annual VAT 3 return and payment (if due) for the period February – January together with a Return of Trading Details where the accounting period ends in January
*1-23 Corporation Tax: PT for APs ending between 1-31 March 2017
*1-23 Corporation Tax: Returns for APs ending between 1-31 May 2016
*1-23 Corporation Tax: Pay Balance due on APs ending between 1-31 May 2016
23 RCT: RCT monthly return and payment (if due) for January 2017
23 Income Tax: Due date submission of SARP Employer Return for year ended 31 December 2016
1-29 Corporation Tax: Returns of Third Party Information for APs ending between 1-31 May 2016

* Where the return and payments are not received electronically, the return and payments filing date is 1-21 of the relevant month.

http://www.revenue.ie/en/practitioner/calendar.html

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Important Notice to Employers & Pension Providers from Revenue

Irish Tax and Customs

IMPORTANT NOTICE TO EMPLOYERS & PENSION PROVIDERS

Taxation of Paternity Benefit

Statutory paternity leave of 2 weeks together with a new Paternity Benefit has been introduced in respect of births and adoptions on or after 1 September 2016.

Paternity Benefit (including any increases for adults and child dependants), payable by the Department of Social Protection (DSP) is liable to tax. USC and PRSI will not apply.

As part of the on-going exchange of information arrangements between the DSP and Revenue, Revenue will receive details of the benefit payments which will be updated onto Revenue’s records.

Individuals who pay their tax through the PAYE system will, where possible, automatically have their annual tax credits and rate bands reduced by the amount of the Paternity Benefit payment.

Employers/pension providers will be advised of the adjusted tax credits and cut-off points on employer tax credit certificates (P2Cs).

As Paternity Benefit is being taxed by reducing employees’ tax credits and cut-off points on P2Cs, employers/pension providers are not to include figures for this payment on forms P45, P60 or P35L.

All queries relating to the payments should be directed to the DSP.

For further information follow the link to our Links Page where you can connect with Revenue and The Department of Social Protection.

http://www.revenue.ie/revsearch/search?q=paternity&btnSearch=Find

https://www.welfare.ie/en/Pages/Paternity-Benefit.aspx

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August Key Dates for Revenue

Return and payment dates for the month of August
Date Type of return and the period of the payment cover for each tax type
14 PAYE/PRSI/USC/LPT:
P30 monthly return and payment for July 2016
14 DWT: Return and payment of DWT for July 2016
14 PSWT: F30 monthly return and payment for July 2016
19 VAT: Monthly VAT 3 return and payment (if due) for the period July together with a Return of Trading Details where the accounting period ends in July
19 VAT: Annual VAT 3 return and payment (if due) for the period August – July together with a Return of Trading Details where the accounting period ends in July
*1-23 Corporation Tax: PT for APs ending between 1-30 September 2016
*1-23 Corporation Tax: Returns for APs ending between 1-30 November 2015
*1-23 Corporation Tax: Pay balance due on APs ending between 1-30 November 2015
23 RCT: RCT monthly return and payment (if due) for July 2016
1-31 Corporation Tax: Returns of Third Party Information for APs ending between 1-30 November 2015

* Where the return and payments are not received electronically, the return and payments filing date is 1-21 of the relevant month.

Note: Extended date for certain taxes for customers who both file and pay electronically (via ROS)

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Revenue Key Dates July 2016

July 2016 Revenue Key Dates

Return and payment dates for the month of July
Date Type of return and the period of the payment cover for each tax type
14 PAYE/PRSI/USC/LPT:
P30 monthly return and payment for June 2016
P30 quarterly return and payment for April – June 2016
14 DWT: Return and payment of DWT for June 2016
14 PSWT: F30 monthly return and payment for June 2016
19 VAT: Monthly VAT 3 return and payment (if due) for the period June together with a Return of Trading Details where the accounting period ends in June
19 VAT: Bi-Monthly VAT 3 return and payment (if due) for period May – June 2016 together with the Return of Trading Details where the accounting period ends between the 1st May and the 30th June
19 VAT: Bi-Annual VAT 3 return and payment (if due) for period January – June 2016 together with the Return of Trading Details where the accounting period ends between the 1st January and the 30th June
19 VAT: Annual VAT 3 return and payment (if due) for the period July – June together with a Return of Trading Details where the accounting period ends in June
20 VAT: MOSS VAT return and payment (if due) for the period April – June 2016
*1-23 Corporation Tax: PT for APs ending between 1-31 August 2016
*1-23 Corporation Tax: Returns for APs ending between 1-31 October 2015
*1-23 Corporation Tax: Pay balance due on APs ending between 1-31 October 2015
23 RCT: RCT monthly return and payment (if due) for June 2016
23 RCT: RCT quarterly return and payment (if due) for period April – June 2016
1-31 Corporation Tax: Returns of Third Party Information for APs ending between 1-31 October 2015

* Where the return and payments are not received electronically, the return and payments filing date is 1-21 of the relevant month.

Note: Extended date for certain taxes for customers who both file and pay electronically (via ROS)

Dates taken from Revenue http://www.revenue.ie/en/practitioner/calendar.html#section7

Revenue Key Dates

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